Project & task management tools
Boards, lists and client projects. 6 tools we track, checked .
Short answer page: What's the best project & task management tool?
Ranked by fit for solo businesses: tools we profile in depth first, then those used in our research notes, then the rest. Affiliate status never changes the order.
- 1
Notion
Pick this if you want client portals, templates and wikis.
Docs, wikis and databases in one workspace, with AI built in.
Free plan + paid plans · Free plan: Yes · $0 · then $10 per seat/mo (billing period not stated) · Difficulty 2/5
- 2
Trello
Pick this if you want simple visual task boards.
Kanban boards for tasks and projects.
Free plan + paid plans · Free plan: Yes · Difficulty 1/5
- 3
Asana
Pick this if you want team projects with deadlines.
Work management for teams with projects, timelines and automation.
Free plan + paid plans · Free plan: Yes · Difficulty 2/5
- 4
ClickUp
Pick this if you want one app for everything.
All-in-one work app: tasks, docs, goals and chat.
Free plan + paid plans · Free plan: Yes · Difficulty 3/5
- 5
monday.com
Pick this if you want client project tracking at scale.
Work management platform with boards and automations.
Paid plans only · Free plan: Trial only
- 6
Todoist
Pick this if you want personal task lists.
Personal and team to-do lists.
Free plan + paid plans · Free plan: Yes
Side-by-side
| Tool | Pricing model | Free plan | Starting price | Difficulty | Output rights | Best for |
|---|---|---|---|---|---|---|
| Notion | Free plan + paid plans | Yes | $0 · then $10 per seat/mo (billing period not stated) | 2/5 | Not a content generator | Client portals, templates and wikis |
| Trello | Free plan + paid plans | Yes | See official site | 1/5 | – | Simple visual task boards |
| Asana | Free plan + paid plans | Yes | See official site | 2/5 | – | Team projects with deadlines |
| ClickUp | Free plan + paid plans | Yes | See official site | 3/5 | – | One app for everything |
| monday.com | Paid plans only | Trial only | See official site | – | – | Client project tracking at scale |
| Todoist | Free plan + paid plans | Yes | See official site | – | – | Personal task lists |
"Starting price" is shown only for tools we profile in depth, where we read the official pricing page on . For the others, check the official site.